Tips for writing your Legistators

A letter is a direct way to communicate with your state legislative office. When writing a letter, this list of suggestions will improve its effectiveness:

• Individually written letters, rather than mass generated form letters, make a greater impression on your legislator. Type your name, address, and phone number at the top.

• Most state legislatures are only in session part of the year. The Minnesota State Legislature is in session January 4, 2005 through May 23, 2005. When the legislature is out of session, it may be more effective to send your letter to your legislator's district office.

• Addressing correspondence:

To a State Senate

The Honorable (Full Name)
State Capitol, (Room Number)
Minnesota Senate
St. Paul, MN 55155

To a State House of Representatives

The Honorable (Full Name)
State Capitol, (Room Number)
Minnesota House of Representatives
St. Paul, MN 55155

• Be specific. Your purpose for writing should be stated in the first paragraph of the letter. If your letter pertains to a specific piece of legislation, be sure to identify its full name and number, e.g. House Bill: HB____, Senate Bill: SB____. Try to send your letter while the issue is still alive.

• State your position. Explain why you support or oppose this particular issue. Keep in mind that local examples concerning the impact of this legislation are very powerful. Be courteous and to the point, keeping your letter focused on one issue.

• Ask for a response. Indicate to your legislator that you would appreciate a reply containing his/her position on the issue. "Sincerely yours" is a proper way to conclude your letter.

• Follow up. If you agree with your legislator's vote, take the time to let him/her know that. Similarly, if you disagree with their vote, inform them.